[This role is based in Les Cayes, Haiti. The application deadline is December 16, 2025.]

The Administration and Finance Officer (AFO) is responsible to assist the AFM to achieve or exceed the annual goals for the Haiti Savings Group Ministry, by verifying the effectiveness of internal controls, ensuring compliance to the standard financial and administration procedures and supporting daily office logistics. In addition, the AFO will ensure that Administration Services are rendered to HOPE staff members, partners, and visitors in an effective and efficient manner.

Promote and contribute to the fulfillment of HOPE International's mission and vision.

Primary responsibilities:

• Execute program financial processes ensuring adherence to financial policies as described in the Finance Manual.
• Delivery of administrative and logistics services.

Specific Duties and Responsibilities:

Spiritual Integration and Christian Witness

• Ensure a vibrant personal spiritual life through the adoption of Biblical and spiritual disciplines and active engagement in the local church.
• Maintain a healthy balance between family, work, and church.
• Promote spiritual growth among program staff, volunteers and SG group members. Support and fully participate in spiritual integration activities including but not limited to weekly devotions, monthly staff meetings, quarterly staff retreats and other HOPE International staff social and devotional events.

Financial Management

• Engage in training of HOPE Haiti Office team on daily financial procedures such as purchase requests, advances, and expense reporting.
• Assist in the payment of invoices.
• Assist with the management of cash needs and handle the tracking of expenditures.
• Conduct checks and controls to ensure partner reports are accurate.
• Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
• Assist the AFM in the preparation of monthly financial reports and supporting documents.
• Assist the AFM in budget monitoring and contribute to budget planning and reforecast.
• Help provide support to HOPE Haiti staff and church partner accountants as needed.

Administration and Logistics

• Ensure all filing duties are properly conducted.
• Handling and timely reporting on petty cash usage, replenishment and report
• Recording and regular follow up on payments, (rent, tax, insurance, bills, etc.)
• Maintaining and regularly updating the fixed Assets Register
• Maintain and regularly update communication lists,
• Actively participate in improving HOPE processes and procedures by developing and making recommendations, creating innovative methods, cutting costs, working more efficiently, etc.
• Assist with organizing logistics and for retreats, meetings, and visitors.
• Assist the AFM in keeping office supply inventory and accurate reporting of stock on a regular basis.
• Ensure that office supplies are purchased, stocked and available all the time.
• Ensure that HOPE cars are fueled, maintained, and cleaned all the time.
• Oversee the work of drivers and housekeepers.

Compliance

• Acquaintance with all operation and financial manuals and ensure compliance is fully executed,
• Ensure all reporting tools are fully understood and fully utilized.
• Participate in the financial review of partners.
• Follow up on audit findings to ensure that management’s audit recommendations are timely implemented.
• Check and confirm the status of the closed Internal Audit issues.

Other duties

• Will perform other duties as requested by the Country Director and Administration and Finance Manager.

• Engagement and full commitment to the mission and vision of HOPE International.
• Passion and willingness to learn about Savings Group programs, methodologies, and systems.
• Three (3) to five (5) years of relevant work experience in a comparable international organization financial accounting, monitoring, and reporting, budget planning, processing of transactions, use of financial management systems and audit.
• Qualifying university degree in Finance, Accounting, Administration, or similar field study.
• Excellent understanding of cross-cultural communication, workplace relationships, or church relations and the ability to communicate well with others.
• Hard worker and resilient.
• Highly flexible and creative, assertive, detail-oriented, self-starter with demonstrated ability to work independently as well as in collaboration with a team.
• Fluent in spoken and written Haitian Creole, English and French.
• Excellent written, verbal, and computer-based communication skills.
• Excellent knowledge of QuickBooks and other accounting software (Oracle NetSuite would be a plus).