Promote and fulfill the mission and vision of HOPE International.
Primary responsibilities:
- Monthly review of Church Partner’s financial reports.
- Collecting and filing all related financial supporting documents from Church partners.
- Conduct the bi-annual compliance visits and provide effective support to Church partners.
Spiritual Integration and Christian Witness
- Actively participate in daily, weekly, and other devotions among HOPE staff to maintain a focus on the program’s Christ-centered mission and vision and to promote spiritual growth among staff, group members, and other associated parties.
- Ensure a personal healthy spiritual balance within family, work, and church life through the adoption of Biblical, personal, spiritual disciplines.
Relationship Building and Management
- Intentionally invest in building a strong, God-honoring relationship with Church partners’ staff.
- Assist the AFM in developing and maintaining excellent, productive, and fruitful relationships with HOPE Haiti SG ministry and Church Partners.
- Provide CPFG training to Church Partners.
- In all the above, ensure that relationships are marked by HOPE’s Christ-centered values.
Church Partner Financial Management and Reporting
- Collect church partner monthly financial reports and the related supporting documents.
- Follow up on submission of SG bank Statement and Bank Reconciliation.
- Review Financial Reporting tool for church partners.
- Verify the ending cash balance.
- Verify that HOPE fund transfers are recorded in appropriate month.
- Review the advance tab.
- Review QAP Variance analysis and explanation.
- Prepare Monthly Finance Checklist
- Carry out control calls to verify allowance recipients for sampled partners.
- Prepare Church Partner Compliance Visits as per requirement and Review of major accounts: Bank Account, Expenses, Advances and Record keeping.
- Prepare and finalize Field Visit assessments work papers.
- Submit the Field visit Assessment report to AFM for the review.
- Facilitate and provide basic training, technical support and guidance to the Accountants and The Ministry Coordinators (MCs), particularly budget holders, for skills improvement in the areas of budget monitoring, reporting, and internal control. This includes assisting them in understanding their management accounts.
Compliance & Risk Management
- Be familiar with all HOPE International manuals (in addition to CPFG) and ensure compliance is fully executed.
- Assist in refinement and implementation of processes for periodic updates CPFG Manual as weaknesses or inefficiencies are identified.
- Fully involved in Internal CPFG finance audits.
- Follow up on audit findings as assigned, to ensure that management’s audit recommendations are timely implemented.
Operations Data Collection & Validation
- Support the Operations team with timely data entry into Quill, data validation, and data reporting.
- Ensure the quality of the database information and avoid duplication.
- Report any technical bugs or system issues in a timely manner to the Operations Manager.
Administrative Support
- Support other HOPE-led staff in coordinating logistics for field visits, including hotel reservations and transportation as needed.
- Assist the Operations Team in the overall planning of activities such as field visits, training, and retreats.
Other Responsibilities
- Will perform other duties as requested by the AFM or CD.